With the emergence of technology tools such as collaboration tools and cloud applications that allow productivity even in remote locations, employees are now running their daily work-related affairs in the comfort of their homes.
However, even as the technology offers convenience, it’s exposed to a myriad of risks. Cyber threat, in particular, is a major concern to the business continuity professionals. The recent Wanna Cry ransomware that reportedly affected more than 200,000 systems across 150 countries worldwide is a clear testimony and a stark reminder that cyber threat is with us and is very real.
Even though most of the organizations have implemented enhanced security measures across their networks, here are simple and basic security procedures that you and your staff can employ to help in keeping your IT environment safe.
The above security measures are inspired from what the CIA can teach you about cybersecurity. They are a complex combination model of what the CIA refers to the CIA Triad, and breaks information into three essential components: integrity, confidentiality, and availability. The measures have been put in place to assess and deal with the looming cyber threats.
1) Enforce strict password policies
Strong passwords are often considered as the first line of defense against any breach. However, stronger and complex password does not necessarily translate to the safety of your system.
While your employees might have the ability to create strong passwords, they may practice bad habits with regards to passwords and put your organization at risk. Some of the bad habits include sharing of passwords or employing the same password across different platforms.
Train your staff on the importance of having smarter passwords, make regular password update a mandatory policy, and to further bolster your security, employ a dual-authentication system of the password.
2) Regular Update
While some of the businesses hesitate to upgrade or update their systems because they think it might be too expensive or complicated, the cost of recovering from a cyber-attack cannot be compared to the defensive measure in any way.
See, just like technology, hackers also upgrade and update their tools and technology to access your system, and you, should, therefore, be always a step ahead before they strike.
3) Leverage on Virtual Private Networks (VPN)
Networks that are protected by generic security measures are more susceptible to attacks, compared to those that have a customized security. For instance, you can implement a virtual private network connection between your office locations and make its use easy, and mandatory for your staff.
4) Clean desk policy
This is akin to decluttering your office-removing all the unnecessary junk in your office space. When it comes to the cloud application, ensure that when a specific project or product expires, you decommission all the related applications, logins, and the user credential. This is because; such applications may be providing a leeway for unauthorized access to your organization.
In addition to decluttering your network, TrackAbout’s asset tracking system –an asset management system, is vital for keeping track of your tools and applications, and their respective status, to avoid compromise.
5) Use the existing security options
Some of the applications come along with their security features. While it’ still important to provide additional security, app vendors know their products, and typically devote their resources to ensure they are not compromised at any cost. So, it might be worthwhile to check and implement the existing features.
Allowing your staff at their convenience will not only create a conducive working environment, but it will also improve on the output. However, despite the beneficial attributes of cloud operations, having your network secure is key to running a successful working environment.